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Date & Time
You will need to set a date. It will give you a goal to work toward and let you know how much time you have left to do everything else. More than that you will need a date in order to get through all the other steps. In Arizona April is "Drug Abuse Prevention Month" by proclamation of the Governor which makes April a good month to go with. Red Ribbon Week at the end of October is another good time as is the end of the school year. When it comes to getting the message out there the only thing that you need to be concerned about is the weather where you are. January may not be the best time to run in Wisconsin nor July in Arizona. While most runners will still run in the rain it is best not to schedule at the peak of rainy season in your area. Holidays can be a great time to run especially if your town has a parade, festival or anything else that you can tie into. Some holidays may not be as good as others such as Mother's Day or Father's Day but the day before may add meaning to the weekend. You will have to clear your date with the principal and the athletic department that schedules the track you want to use or with the city department that handles the park you are interested in.. It is also a good idea to clear it with the elementary school principals from the schools you will be inviting. You don't want to run into a scheduling conflict with one of their events. Before you go to those higher authorities be sure to have one or two alternative dates. That way you won't have to go back to committee if your date is rejected. Bear in mind that you will only need the track for about two to four hours. With that in mind you may be able to use the track in the morning that a game is scheduled for the same afternoon. One thing that the Scouts will tell you is "Be Prepared". It doesn't matter where you are or what kind of weather you should expect you may want to set a rain date. It is not necessary because runners will run in a light rain, but depending on where you are this is worth consideration. We had an event in Arizona, during the dry season where it rained all morning. The runners who came were wet but they all went home with smiles on their faces and medals around their necks. The time is important too. If you are adding a 5K run to attract more serious runners (we don't recommend this unless you have prior experience) you will want an earlier start time. If your event is mainly for kids and on a high school track then you can start as later. If you have a half mile or mile run for teens it is best to do that first and leave the quarter mile for last. For the quarter mile run if you have 200 or more runners it is a good idea to start a new group of 50 or 100 every 10 or 15 minutes. That way there will be space for everyone and you won't be overwhelmed at the finish line. It also allows those who manage to be a little late to still participate. The next step will be to find a track or course to run on. Remember if you run into any questions don't hesitate to email us at rundrugsoutoftownrun@yahoo.com. Remember if you run into any questions don't hesitate to email us at rundrugsoutoftownrun@yahoo.com. |
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